OpenText Core Email Message Privacy
Secure large file sharing, digital rights & e-signatures
OpenText Core Email Message Privacy empowers organizations to securely exchange email messages directly and share attachments—up to 100 GB—control message rights, and capture legally binding signatures, all through a browser.
Why email privacy matters
When someone asks you to send a file, how often do you reach for your email? Email is the default file sharing application. As businesses increasingly share huge files and sensitive data, default email systems fall short, leading users to resort to unsanctioned cloud apps, creating security blind spots and compliance vulnerabilities.
Benefits of OpenText Core Email Message Privacy
Control your message lifecycle from send to open. Email Message Privacy delivers end-to-end security for sensitive files and messages. You can limit viewing, replies, and forwards, and track every interaction—empowering secure collaboration without added infrastructure. Built-in e-signature support makes it easy to securely collect approvals and authorizations.
Enables secure, encrypted email exchange directly between users
Secure large file transfers (up to 100 GB per message)
Digital rights management: restrict view/reply/forward
E‑Signature support: legal agreements from your inbox
Full tracking transparency: receive/open/download timestamps
Simple setup: SaaS, no infrastructure needed, guests are free
Features and capabilities
Large file support
- Attach files up to 100 GB directly in Outlook or via portal
- Eliminates server limits and avoids risky third-party tools
Digital rights & tracking
- Control permissions: view, reply, forward restrictions
- Monitor delivery and user interaction in real time
E‑signature integration
- Enable legally binding signatures within secure message flow
Cross-platform access & management
- Browser and mobile-friendly
- Integrates with SSO and customizable with your branding
Access control & licensing
- Guest recipients are free; only professional users count toward license
How it works
When you send a message or large file, it’s uploaded to our secure portal and encrypted at rest with AES 256. You set access rights (view, reply, forward) and enable e-signatures if needed. Recipients receive a secure link via email or portal notification. Every action—download, signature, open—is tracked in real time and logged for full auditability. No additional software needed—users simply click a link and authenticate via web or mobile. The sender’s control extends even after delivery, with rights that can be revoked or adjusted post-send.
Resources
Frequently Asked Questions
Cybersecurity is complex, and you might still have questions. OpenText has answered some common ones below, but it you're still curious about something, contact our team to discuss your specific situation.
Up to 100 GB per message via portal or Outlook.
Yes — controls for view/reply/forward rights and message expiration.
Yes — capture enforceable signatures within your message workflow.
No — secure access via browser or mobile app, authenticated via link.
Fully accessible through mobile web, no native app required.
Only professional users consume licenses—guest recipients are free.
Yes — supports SSO and customizable with corporate branding.
Yes — complete tracking on delivery, opens, downloads, and signatures.